Still chasing client invoices by yourself? We’ll help you get paid on time.
Fractional client payment operations executive for small agencies.
We’ll clear overdue payments and build a healthier payment process for what comes next: will handle deposits before your client projects kickoffs, payment follow-ups, overdue invoices, and the awkward chasing in between.
START Today, $390 / month
The hidden operations job
The founder chasing invoices herslef is easy to manipulate
You can have great clients and still lose hours to deposits, reminders, procurement, and payment dates that keep moving. And you can have not-so-great clients too: clients who pay well, but not always on time, and are tricky to communicate with.
Every follow-up becomes an emotional dilemma. Do you push harder and risk damaging a project you really need? Or, if you feel the client isn’t happy with the work, do you try to fix the relationship first and chase the invoice later?
Either way, there’s always that anxiety, and rightfully so, about giving the impression that you need the client more than they need you.
#1 RED FLAG
Work starts before the deposit.
#2 RED FLAG
Overdue follow-up gets awkward.
#3 Red FLAG
The client says accounting is handling it. Still no payment.
External payment-ops function makes your agency look mature and credible
You keep the client relationship. I handle the payment side.
Prevent
Before work begins
Coordinate upfront deposits
Reinforce agreed payment terms
Confirm payment before kickoff
Get the AP or finance contact early
Track milestones with a consistent process
Follow through
Until the money lands
Send due-date and overdue reminders
Call when email stalls
Find the responsible stakeholder
Track promised payment dates
Escalate only when founder involvement is needed
How it works
A clean handoff.
Then you get out of the awkward part and get paid 4x times fster.
Collected42 steps into the payment thread with context, ownership, and a clear escalation line.
01
Introduce me
A short, professional handoff puts Collected42 in the thread with the right context and contacts.
02
I own the payment thread
I coordinate deposits, reminders, calls, promised dates, and the route through AP or procurement.
03
You stay out of the awkward part
You receive concise updates and only step back in when your authority is genuinely needed.
I built this because I needed it in my own agency.
I run a B2B design agency. I’ve personally followed up invoices from roughly $1,000 to $19,000, often after the client already approved the work.
The pattern was rarely bad intent (sometimes it was, and I know how to get this handled too). It was unclear ownership, an accounts payable (AP) handoff nobody completed, a missing PO (purchase order), or a payment date that quietly slipped.
Getting more enterprise clients, I learned how the vendor communication processes are built wherever, from a solo-founder startup to a 30k workforce multi-nation enterprise.
So I built a lightweight workflow that protects the client relationship while giving the payment side a real owner.
Delegate the headache
$390 / mo
Up to 10 active client payment threads
Deposits, reminders, overdue follow-up, and blocker tracking
Full-visibility status dashboard and a clear escalation line
Tell me where payments get stuck.
Leave your email and I’ll send the details and a short fit check.
Who this is for
Best for agencies where every delayed invoice is noticeable.
Especially when the founder still acts as the unofficial deposit coordinator and collections desk.
Good fit
Small B2B agency, studio, consultancy, or service firm
Founder still handles deposits and reminders
$5k–$20k invoices meaningfully affect cash flow
Delays usually live in AP, procurement, POs, or ownership
Not the right fit
You need bookkeeping, tax, accounting, or CFO support
The issue has already become a legal dispute
You want aggressive formal collections
Your payment process already has a dedicated internal owner
FAQ
If you can't find your question answered below, schedule a call, and let's talk it over.
Can you help me start taking deposits before projects begin?
We finished the work, but the client has been ignoring me for weeks. Can you help?
Why hire payment operations support instead of an accountant or bookkeeper?
Why not just hire a VA to chase invoices?
Will my clients know I outsourced payment follow-up?
Will this damage my client relationships?
Do you work with late invoices only?
What happens if a client simply refuses to pay?
Who is this service for?
Collected42
Keep the client relationship. Delegate the payment chasing.
Start with a $390 month-to-month subscription for up to 10 active payment threads.
Try NOW